ARTISAN VENDOR APPLICATION IMPORTANT INFORMATION

RAREARTH MUSIC FEST – AUGUST 6TH, 7TH, & 8TH, 2010

ARTISANS WISHING TO PARTICIPATE IN THE RAREARTH MUSIC FEST MUST PROVIDE A 50% RETAINER ON OR BEFORE MAY 30, 2010 / PAYMENT IN FULL MUST BE RECEIVED BY JULY 2, 2010

For 2010 Artisans are required to have their own business licence to vend in the City of Vernon but are NOT required to purchase their own liability insurance.  However, this will change as follows for 2011:

FOR 2011 ARTISANS WILL BE COVERED BY A BLANKET BUSINESS LICENCE PROVIDED BY THE EVENT CO-ORDINATOR (RAREARTH MUSIC FEST 2011); COSTS FOR THIS LICENCE WILL BE BORNE BY THE EVENT CO-ORDINATOR.

FOR 2011 THE EVENT CO-ORDINATOR (RAREARTH MUSIC FEST 2011) WILL BE RESPONSIBLE FOR PURCHASING LIABILITY INSURANCE WHICH WILL COVER LIABILITY FOR ARTISANS VENDING AT THE FESTIVAL – AN ADDED MINIMAL COST OF THIS INSURANCE WILL BE BORNE BY ARTISANS WISHING TO VEND AT ANY FESTIVAL WITHIN THE CITY OF VERNON. 

Space Rental (3 DAYS) All Cheques payable to Rarearth Jazz and Blues Fest

Standard Space Size: 10’ x 10’ - $375.00 + 5% GST $18.75 = $393.75

Exceeding Standard Size+: 10’ x 20’ - $475.00 + 5% GST $23.75 = $498.75

  One Day Vending is available @ $175.00/day plus 5% GST $8.75 = $183.75/day

Vehicles Containing Supplies plus Overnight Camper/Trailer/Tent at Vendor’s Site ARE allowed at N/C

RV Parking - $20/Night – located off festival premises

Limited Electrical Outlets on Site – One 15 Amp Hook-up Included With Fee – Quiet Generators Only Please

Check In / Set Up Hours

Check In / Set Up Hours

Thursday – August 5, 2010 - 8:00 a.m. to Dusk (Overnight Security Provided)

Friday – August 6, 2010 – MUST BE SET UP BY 2:00 PM – GATES OPEN AT 4:00 PM

Saturday & Sunday – August 7th & 8th, 2010 – All Vendors with or without vehicles must be inside the gates on or before 11:00 a.m.   VEHICLES WILL ENTER AND LEAVE AT NORTH END OF THE TRACK – ENTER & EXIT FROM AND ONTO OLD KAMLOOPS ROAD – VENDOR PASSES WILL ONLY ALLOW PEOPLE ON SITE THAT HAVE BEEN PRE-AUTHORIZED BY RAREARTH PERSONNEL – PROPER ID REQUIRED

 

YOUR VENDOR GUIDE – Contact Info:  info@rarearthmusic.com Atten:  KILEY ROUTLEY WHO WILL CONTACT YOU WITH YOUR DESIGNATED VENDING LOCATION – PLEASE ENSURE ALL CONTACT INFORMATION IS KEPT CURRENT  - Changes and special requests must be directed to your Vendor Guide.

 

 

 

 

 

 

 

ARTISAN VENDOR APPLICATION

Rarearth Music Fest a.k.a. Rarearth Jazz and Blues Fest

PO Box 1492, Stn. Main, Vernon, BC V1T 6N7

info@rarearthmusicfest.com  Atten:  Kiley Routley

Checklist:

                                   

·         Completed Artisan Vendor Application

·         Power and Water Requirements

·         RV Requirements $20/Night

·         Artisan 50% Retainer on or before May 30, 2010

·         Artisan Post-Dated or Full Payment on or before July 1, 2010

 

PART A – APPLICANT CONTACT INFORMATION  Please Complete in Full – Please Print

Name of Booth / Organization: ___________________________________________________________

Contact Person: ________________________________________________________________________

Mailing Address: _______________________________________________________________________

Day Phone:  ______________Evening: ______________Email: __________________________________

PART B – STAFF

Please list yourself (proprietor) and other staff members (MAX. 4 including yourself).  Only those listed

Below will receive festival passes provided by your Vendor Leader Kiley Routley.   ID will be required when entering or leaving site.  Special requests MUST be authorized by your Vendor Leader.

1.___________________________________________________________________________________

2.___________________________________________________________________________________

3.___________________________________________________________________________________

4.___________________________________________________________________________________

PART C – ARTISAN VENDING

Please list what you will display and have for sale at your booth:

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

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PART D – ELECTRICAL & WATER REQUIREMENTS

 

Do you require water?   ________Yes______No – (MUST Supply Own Hoses)

Do you require electrical?  ______Yes______No  - (One 15 Amp Hook-up – Included with Fee)

Please Be VERY specific as to your electrical requirements – (MUST Supply Own Extension Cords) – Personal Generators are acceptable but MUST BE quiet and non-intrusive (diesel fumes etc.)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Extra Power Required?       Fee includes one 15 Amp Hook-up – Additional Electrical Charges:

                                    15A 120V         _________________ x $20    $____________                      total

                                    20A 120V         _________________ x $40    $____________                      total

                                    30A 250V         _________________ x $40    $____________                      total

                                    30A 120/208V  _________________ x $40    $____________                      total

                                    30A 125/250V  _________________ x $40    $____________                      total

                                    50A 125/250V  _________________ x $60    $____________                      total

                                    50A 120/208V  _________________ x $60    $____________                      total

RV PARKING

Please book an RV parking spot for __________ nights @ $20.00 per night.  Payment to accompany Vendor Application & Vending Fees.

Will you stay on site? _______Yes _________No

GENERAL

 

·         Vendor Leader Kiley Routley will determine locations and upon arrival you will be directed to your location.  Returning Vendors will be given first requests on the festival site.

·         Vendors will have the opportunity to set up their tents on Thursday August 5th, 2010. ALL VENDORS MUST BE SET UP NO LATER THAN August 6th, 2010 at 2:00 pm. – please confirm approximate time of arrival with your Vendor Leader.

·         Vendors are encouraged to keep their booths open for business during all hours of the festival.

            Friday – 4:00 pm – TBA, Saturday – 12:00 Noon – TBA, Sunday – 12:00 Noon – TBA

            (There is currently a request to the City of Vernon to extend festival hours to 12:00 Midnight)

·         Any Vendor wishing to cancel a booth space must submit their request in writing no later than June 15th, 2010 (email accepted) and upon approval the Vendor would receive a 50% refund on all monies paid.  There will be no refunds after July 15th, 2010.

·         Vendors are reminded the Rarearth Music Fest is a ‘green’ festival striving toward a ‘plastic free’ environment.  Please do your best to NOT use plastics.  Corn Starch, Potato Starch bags, cups and plates, wooden or bio-degradable cutlery, and refillable, reusable water bottles are encouraged. 

·         Please work WITH our ‘Green Team’ to keep our grounds spotless at all times as well as sorting recyclable items – upon leaving please take all of your own garbage with you.  Thank you.

 

PART D – WAIVER

 

            In consideration of vending for Rarearth Music Fest a.k.a. the Rarearth Jazz and Blues Fest, I DO HEREBY for myself, my executors and administrators WAIVE, RELEASE and FOREVER DISCHARGE any and all rights and claims for damages, including any claims of loss, damages or injury to my person or property arising from vending at the Rarearth Music Fest August 5th, 6th, 7th, 8th, or 9th, 2010, held at the Kin Race Track Site in Vernon, BC, the owners of any event sites, any volunteers, their agents, representatives, successors and assigns.         

           

            I HAVE READ THIS WAIVER and knowing these facts, I hereby for myself, my heirs, executors, administrators or anyone else who might claim on my behalf, covenant not to sue and waive, release and discharge volunteers, suppliers, agents, employees, and other personnel in any way assisting or connected with the events from any and all claims or liability of any kind or nature whatsoever arising out of my participation, even though that liability may arise out of negligence or carelessness on the part of the Rarearth Music Fest a.k.a. the Rarearth Music Fest, or any agents of the Rarearth Music Fest.

 

I accept the above stated conditions and do not hold the Rarearth Music Fest or its staff or volunteers legally responsible for any loss, damage or theft incurred to myself, my employees or my goods and equipment during this event.  I understand that health and safety inspections will occur during the Festival and that I need to have all required permits and insurance present.

 

Signature ______________________________________________Date __________________________

 

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OFFICE USE ONLY

________        APPLICATION FEE COMPLETE (including all Water and Power Requirements)

________        COPY OF $2 MILLION DOLLAR LIABILITY INSURANCE

________        COPY OF HEALTH PERMIT

________        3 DAY VENDOR

________        1 DAY VENDOR

________        SIZE of SPACE REQUIRED __________________________________________________

 

 

 

$_______        50% RETAINER RECEIVED BY MAY 30, 2010

$_______        100% VENDOR FEES PAID BY JULY 1, 2010

$_______        RV PARKING - _________NIGHTS X $20/NIGHT

 

$___________            TOTAL PAID